How should you define your needs first?
Before looking at software, write down:
- How many branches and warehouses you have, and how many staff will use the system
- Roughly how many bills you make a day
- Whether you sell online: website, Facebook or marketplaces
- Your product type: clothing with sizes and colours, food or medicine with expiry dates, or electronics with serial numbers
- Your biggest problem today: stock mismatches, slow billing, or losing past customers
What is the 12-point checklist for choosing POS software?
| # | What to check | What to look for |
|---|---|---|
| 1 | Billing speed | Barcode scanning, fast search, easy to use at busy times |
| 2 | Payment methods | Cash, card, mobile wallet and split payments on one bill |
| 3 | Real-time inventory | Stock updates with every transaction, reorder alerts |
| 4 | Multiple branches | Branch-level stock, stock transfers, central reports |
| 5 | Purchasing and suppliers | Purchase orders, goods receipt, supplier balances |
| 6 | VAT and accounts | VAT rates, VAT reports, expenses and cash register |
| 7 | E-commerce connection | Sell online and in-store from one inventory |
| 8 | AI and reports | Sales forecasts, product recommendations, customer analysis |
| 9 | Security | Role-based permissions, audit log, regular backups |
| 10 | Offline mode | Whether sales continue without internet |
| 11 | Bangla and support | Bangla interface, training, local support hours |
| 12 | Total cost | Licence or subscription, setup, hardware, cost of adding branches |
Is cloud POS or offline POS better?
| Area | Cloud POS | Offline-only POS |
|---|---|---|
| Reports from anywhere | Yes | Usually not |
| Multi-branch sync | Easy | Difficult |
| Selling without internet | Yes, with offline mode | Yes |
| Backups and updates | Usually handled by the provider | You handle them |
For most growing businesses, a cloud POS with offline mode is the most balanced choice.
Which questions must you ask in a demo?
- Can you make a bill using 10 of my real products?
- How do a product return and a stock transfer to another branch work?
- How will my existing product list and stock be imported, and who does it?
- What happens when the internet goes down?
- Where is my data stored, and how often is it backed up?
- How much does the cost increase when I add staff or a branch?
- When and how do I get support if something goes wrong?
What are common mistakes when choosing a POS?
- Deciding on the lowest price alone
- Not asking the people who will use it every day (cashiers, store managers)
- Not allowing time for data migration and training
- Not planning for future online selling or new branches
Why consider MyPosGPT?
MyPosGPT covers this checklist's billing, inventory, purchasing, branch management, e-commerce connection, reports and AI customer analysis on one platform, with a Bangla interface. To test it with your own products and workflow, book a 30-minute demo.
